For the Anti-Money Laundering Europe Digital Currencies Roundtable
17 March 2022, 15:00-16:30 CET
Protection of your personal data
Processing operation: Processing of personal data linked to online events
Data Controller: Anti-Money Laundering Europe / Schuman Associates
Anti-Money Laundering Europe (AME) / Schuman Associates collects and further processes personal data in accordance with EU Data Protection Law.
This privacy statement explains the reason for the processing of your personal data in the context of an online event, organised by Anti-Money Laundering Europe (AME) / Schuman Associates. It explains the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
The information in relation to the processing of personal data linked to online events organised by Anti-Money Laundering Europe (AME) / Schuman Associates is presented below.
2. Why and how do we process your personal data?
Purpose of the processing operation: Anti-Money Laundering Europe (AME) / Schuman Associates collects and further processes your personal data to:
provide you with information about the specific event (before, during and after)
process your application for participation in that event
inform you of relevant future events by Anti-Money Laundering Europe (AME) / Schuman Associates
Participants who do not wish to be informed of future events organised by Anti-Money Laundering Europe have the possibility to object to processing: simply email firstname.lastname@example.org
Your personal data will not be used for any automated decision-making including profiling.
The information we collect will not be given to any third party, except to the extent and for the purpose we may be required to do so by law.
Web-streaming and recording
Live web-streaming and audio-visual recording at the event of the speakers, organisers and participants will be taken and published privately, for information sharing purposes related to the event. The livestreaming will be accessible to registered participants during the live event. The recording will be accessible after the event to the event organisers, speakers, and members of AME.
Participants that do not wish to be part of the above web-streaming and recording/publishing activities have the possibility to object to processing: simply email email@example.com
3. On what legal ground(s) do we process your personal data?
The processing operations on personal data, linked to the organisation, management, follow-up and promotion of the meeting or event (including web-streaming, photos, audio-visual recording) are necessary for the organisation, management and dissemination of the Anti-Money Laundering Europe (AME) / Schuman Associates event.
4. Which personal data do we collect and further process?
The personal data that may be processed in the context of the event are: your first name, last name, name of organisation, job function/title, e-mail address, and any other information contributed directly by you in your event registration, as well as your possible appearance on video and spoken or written contributions during the event itself.
5. How long do we keep your personal data?
Anti-Money Laundering Europe (AME) / Schuman Associates keeps your personal data for the time necessary to fulfil the purpose of collection or further processing.
Personal data related to the organisation and management of Anti-Money Laundering Europe (AME) / Schuman Associates events (this includes the information given during the registration, before, during or after the event) will be kept for five years after the most recent event that you participated in, or sooner if you withdraw consent.
6. Publication of your personal data
The following public uses of your personal data are foreseen as part of this event:
The publication of the event video/audio recording (including your possible appearance and spoken or written contributions) for the purpose of informing AME members beyond the date of the event (for a period of 6 months following the specific event).
Participants that do not wish to be part of the above have the possibility to object to publication: simply email firstname.lastname@example.org
Cookies are short text files stored on a user’s device (such as a computer, tablet or phone) by a website. Cookies are used for the technical functioning of a website (functional cookies) or for gathering statistics (analytical cookies).
Anti-Money Laundering Europe / Schuman Associates does not store cookies, however it does make use of third-party IT tools which have their own Cookies Policies. Please see below.
8. Third-party IT tools, including social media
Anti-Money Laundering Europe / Schuman Associates may use third-party IT tools to process event-related data and promote the event.
Anti-Money Laundering Europe / Schuman Associates’ uses the Microsoft Windows 365 Teams Environment for processing event-related data. Files are encrypted and stored through this tool’s cloud service as well as backed up on a secure European server, independent of Microsoft.
The AME website and event registration facilities are provided by the service provider / processor, Wix. The website Cookies policy and settings may be found here: https://www.amleurope.com/cookie-policy.
The AME event will be hosted by Webex. The Webex Cookies policy may be found here: https://www.cisco.com/c/en/us/about/legal/privacy-full.html#cookies
The AME event recording will be hosted on Dropbox. The Dropbox Cookies policy may be found here: https://www.dropbox.com/privacy
Anti-Money Laundering Europe / Schuman Associates also uses social media channels, including Twitter and LinkedIn.
We recommend that users carefully read the relevant privacy policies of the third-party platforms used. These explain each company’s policy of personal data collection and further processing, their use of data, users' rights and the ways in which users can protect their privacy when using those services.
The use of a third-party IT tool does not in any way imply that Anti-Money Laundering Europe / Schuman Associates endorse them or their privacy policies. In the event that one or more third party IT tools are occasionally unavailable, we accept no responsibility for lack of service due to their downtime.
9. Other third parties
The information we collect will not be given to any other third party, except to the extent and for the purpose we may be required to do so by law.
Please note that pursuant to Article 3(13) of Regulation (EU) 2018/1725 public authorities (e.g. Court of Auditors, EU Court of Justice) which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients. The further processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.
10. What are your rights and how can you exercise them?
You have specific rights as a ‘data subject’ in particular the right to access your personal data and to rectify them in case your personal data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing, and the right to data portability.
You have the right to object to the processing of your personal data, which is lawfully carried out on grounds relating to your particular situation.
Anti-Money Laundering Europe / Schuman Associates will ensure that the data subjects can exercise their right to object to processing whenever possible (for example, ex-post, by deleting a specific sequence from the online video/voice recording).
You can exercise your rights by contacting email@example.com. Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description in your request.
11. Contact information
If you would like to exercise your rights, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact: firstname.lastname@example.org